Best Practices for Local Chapters
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Annual
Program Planning
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This download includes all best practices listed on this website.
Idea 1
Annual Program Planning – Breakfast Meeting
Chapter: Ocoee Region
Contact: Jeannette Dalton
E-mail: daltonmj@bellsouth.net
Phone: 423-476-5586
Name of Idea: Annual Planning Meeting
Description of Idea: Meeting to plan program outline for coming year
Keys to Implementing: Breakfast meeting at Cracker Barrel. Name topics. Assign responsible person to research possible resources.
Lessons Learned: Good attendance. Creative ideas. Shared responsibilities.
Idea 2
Annual Program Planning
Chapter: Gateway (St. Louis)
Contact: Susan Jespersen
E-mail: whillsumc@fclass.net
Phone: 314-961-3164
Chapter:
Southwest Missouri/Springfield, MO
Contact: Misty Brown
E-mail: m-brown@campbellumc.org
Phone: 417-881-2018
Chapter: Western Pennsylvania Chapter
Contact: Roy Burford E-mail: rburford@adelphia.net Phone: 412-854-5638
Name of Idea: Full Year Programming
Description of Idea: Communicate to chapter officers the specific date and time of planning meeting – minimum one month prior to meeting date - and ask them to prepare ideas to share.
Local Chapter officers meet each summer to discuss upcoming chapter program year, meeting dates, topics, speakers, and any special needs.
Provide membership with a full year of quality program sharing/learning opportunities. Plan to include lunch.
Keys to Implementing: Survey members for their programming needs via list of program topics/titles. Speak on topics requested by the group, items that pertain to all denominations or members. Plan programs around these areas. Communicate the plans. Limit meeting times. Stay on schedule/eat during program.
Lessons Learned: Don’t over-plan or try to discuss other topics.Leave the planning meeting with a plan or outline. Follow up on loose ends. Membership will participate more regularly. Members will offer resources and help.
Idea 3
Annual Program Planning – at Chapter Meeting
Chapter: Alabama
Contact: Charles McCain
E-mail: charlesmccain@fbctrussville.org
Phone: 205-655-2403
Name of Idea: Program Planning for the Year
Description of Idea: One program time each year is dedicated to brainstorming program, suggestions, needs, ideas, critique previous year’s programs, presenters, resources, in conjunction with goals, objectives of NACBA and local chapter.
Keys to Implementing: Good officer for program planning and implementation, who actually does what is suggested.
Lessons Learned: Be flexible, lay out programs for 12 months, be willing to change, alternate meeting times, (breakfast, lunch).
Documents or Photos: Yes, program itinerary for year – location, program topic, date.
Idea 4
Annual Program Planning & Evaluation
Chapter: Colorado Mile High
(Denver)
Contact: Kathy Henkelman
E-mail: kathyh@ccchurch.org
Phone: 303-972-2200
Chapter:
San Francisco Bay Area
Contact: Verleeta White or Lenora Manion
E-mail: lmanion@sfassistance
center
Phone: 415-584-5555, x13
Name of Idea: Program Planning (for new year) and Evaluation
Description of Idea: Planning is done by the board, not just one or two people.
Keys to Implementing: Receive evaluations after each month’s program from chapter members. Ask for suggestions and ideas regarding programming. Entire board has extended session in May to plan next year. Individuals take responsibility to line up speakers. Plan for programs that will qualify for NACBA CEUs. Get advance approval and complete required CEU forms (see your Chapter President’s packet).
Lessons Learned: Our people are interested in skills and content (more than soft skills). Include some encouraging programs rather than all technical-based program. For example: burnout, health issues, etc. Some programs need to be repeated every year or so. The meeting is successful when pertinent to needs and interest of chapter members. Can encourage new attendees.
Documents or Photos: Evaluation examples and program samples
Annual Program Planning – Potluck Dinner
Chapter: Willamette Valley
Chapter
Contact: Brett Huff
E-mail: huffmail@proaxis.com
Phone: 541-926-2291
Name of Idea: Annual Planning Potluck
Description of Idea: At one of our member’s home, we invite all people on our mailing list to bring a main dish and/or salad and their ideas for the next year including topics, speakers, locations, devotional leaders, etc.
Keys to Implementing: Finding the location to have the meeting. Having one person who will lead the discussion and document the decisions. Bring a calendar. Have people come prepared with ideas.
Lessons Learned: The more people involved, the more ideas, resources, and locations available. Used to just use the executive committee. Not enough resources! Mail completed schedule (especially dates) for the entire year.
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Last modified: 06/04/07
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